Approve or Reject Timesheet entries

In this article, you will learn how to Approve or Reject a Timesheet entry. This is a useful tool as it allows users to review Timesheets to ensure they have been completed accurately and time has been booked to the correct Project or Internal Code.

This is an optional feature. If you are the designated person responsible for approving submitted Internal Time or are a Project Manager, Owner or a Co-pilot on a Project, we recommend setting up the Timesheet for Approval Dashboard.

In this article, you'll learn how to:

  • Approve a Timesheet
  • Reject a Timesheet

Approve a Timesheet

Only time entries booked to submitted Timesheets can be approved. This is because time booked to an open Timesheet can be changed at any point until it is submitted.

Timesheets are Approved and Rejected in the Timesheet Approvals report.

If your Timesheets for Approval Dashboard Box indicates you have Internal Code(s) and/or Project(s) time to approve, you will be able to click the link, which will direct you straight to the Timesheet Approvals report, which looks like this:

1. Press the tick-box on the Timesheet row(s) you want to Approve.

2. Repeat Step 1 until you have selected all the Timesheet entries you wish to Approve.

Select all Internal Codes and/or Projects you wish to Approve by pressing the tick-box at the top of every Internal Code / Project.

3. Press the Approve button.

4. A pop-up will ask, “Are you sure you want to approve these Timesheet entries?”, select Yes.

5. The report will reload and the Approved Timesheets will no longer appear.

Reject a Timesheet

1. Press the tick-box on the Timesheet row(s) you want to Reject.

2. Repeat Step 1 until you have selected all the Timesheet entries you wish to Reject.

Select all Internal Codes and/or Projects you wish to Reject by pressing the tick-box at the top of every Internal Code / Project.

3. Press the Reject button.

4. A pop-up will ask, “Are you sure you want to reject these Timesheet entries?”, press Yes.

5. Type your reason in The Reason For Rejection box and press Reject. This will inform the user on their Rejected Timesheets Dashboard Box and show the feedback you’ve given.

6. The report will then reload and the Rejected Timesheets will no longer appear.

Hopefully, you can now use the Timesheets for Approval report to review and either Approve or Reject Timesheet entries. Here you can provide feedback to CMap users so that they are made aware of the necessary changes they need to make.

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